Freedom of Information

Information available from Ipplepen Parish Council under the model publication scheme

Information to be published

How the info can be obtained

Cost

Class 1 - Who we are and what we do

(Organisational information, structures, locations and contacts)
This will be current information only.
N.B. Councils should already be publishing as much information as possible about how they can be contacted.

(hard copy and/or website)

www.ipplepenparishcouncil.gov.uk

 

 

Free

Who’s who on the Council and its Committees

Website

Free

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Website

Free

Location of main Council office and accessibility details

4 The Glebe, Ipplepen

 

Staffing structure

Parish Clerk

 

 

Handyman

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy )

 

Annual return form and report by auditor

Parish Clerk

10p sheet

Finalised budget

Parish Clerk

10p sheet

Precept

Parish Clerk

10p sheet

Borrowing Approval letter

Parish Clerk

10p sheet

Financial Standing Orders and Regulations

Parish Clerk

10p sheet

Grants given and received

Parish Clerk

10p sheet

List of current contracts awarded and value of contract

Parish Clerk

10p sheet

Members’ allowances and expenses

Parish Clerk

10p sheet

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)

(Hard copy / website)

 

Parish Plan (current and previous year as a minimum)

Parish Clerk & Website

£1/free

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Website

free

Quality status

Parish Clerk

10p sheet

Local charters drawn up in accordance with DCLG guidelines

Parish Clerk

10p sheet

Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum

(Website & Notice Board)

Free

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Website & Notice Board

Free

Agendas of meetings (as above)

Website & Notice Board

Free

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Website

Free

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Parish Clerk

10p sheet

Responses to consultation papers

Parish Clerk

10p sheet

Responses to planning applications

Parish Clerk

10p sheet

Bye-laws

Parish Clerk

10p sheet

Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only

(Hard copy or website)

 

Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements

 


Parish Clerk
Parish Clerk
Parish Clerk
Parish Clerk
Parish Clerk

 


10p sheet
10p sheet
10p sheet
10p sheet
10p sheet

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies) 
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)                  

 



Parish Clerk
Parish Clerk
Parish Clerk
Parish Clerk
Parish Clerk

 



10p sheet
10p sheet
10p sheet
10p sheet
10p sheet

Information security policy

Parish Clerk

10psheet

Records management policies (records retention, destruction and archive)

Parish Clerk

10psheet

Data protection policies

Parish Clerk

10psheet

Schedule of charges )for the publication of information)

Parish Clerk

10psheet

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some info may only be available by inspection)

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

 

Parish Clerk by inspection

 

Assets Register

Parish Clerk

10p sheet

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

 

Not applicable

 

Register of members’ interests

Parish Clerk

10p sheet

Register of gifts and hospitality

Parish Clerk

10p sheet

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only

(hard copy or website; some info may only be available by inspection)

 

Allotments

Parish Clerk

10p sheet

Burial grounds and closed churchyards

Not applicable

 

Millennium Centre

Parish Clerk

10p sheet

Parks, playing fields and recreational facilities

Parish Clerk

10p sheet

Seating, litter bins, clocks, memorials and lighting

Parish Clerk

10p sheet

Bus shelters

Parish Clerk

10p sheet

Markets

Not applicable

 

Public conveniences

Teignbridge District Council

 

Agency agreements

Parish Clerk

10p sheet

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Not applicable

 

Quarterly Newsletters

Website

Free

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

Contact details:
Mrs. F.Olding
4 The Glebe, Ipplepen
Newton Abbot  TQ12 5TQ 


Tel: 01803 813250
Email: ipplepencouncil@btopenworld.com
Website: www.ipplepenparishcouncil.gov.uk

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @10p per sheet (black & white)

Actual cost * 10p

 

Photocopying @20p per sheet (colour)

Actual cost   20p

 

Postage

Actual cost of Royal Mail standard 2nd class

Statutory Fee

 

In accordance with the relevant legislation – Local Gov.Act 1972 s.236

Other